Executive Assistant & Business Planner, bilingual Korean
Company: cesna
Location: Kokomo
Posted on: May 25, 2023
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Job Description:
[Position]
Executive Assistant & Business Planner, Bilingual Korean
[Job Summary]
The position supports a C-level Manager and will be responsible for
managing day-to-day activities and provides administration and
business planning support.
Candidate must possess critical-thinking skills with an ability to
make decisions under pressure. The individual must have executive
support work, management of executive schedules and business trips,
reporting work, document preparation management, meeting protocol
management, expense management, and office information management
with good organization and people skills.
Excellent communication, interpersonal and collaboration are
essential for this role due to interactions with C - Level /
Executive Leader Members of the company. This individual will also
interact with key stakeholders and external parties. The positions
is responsible for maintaining office services by organizing office
operations and procedures, controlling correspondence, designing
filing systems, reviewing, and approving supply requisitions and
any additional business / clerical functions. The candidate will
also assist in the development of presentation materials and any
major project related tasks. Candidate needs to be resourceful,
innovative, and proactive to support the C-level Manager.
This position requires a professional demeanor, sense of urgency,
result-focused, the ability to prioritize multiple activities and
the ability to keep sensitive material and conversations strictly
confidential. Must enjoy a fast-paced environment and be flexible,
highly organized, show initiative, good judgement and be willing to
take on additional tasks and responsibilities as needed to achieve
organizational goals and deliverables. The ideal candidate will
demonstrate experience in execution and accountability for project
coordination and, or management also required.
[Job Description]
-Manage scheduling for an Executive leader including resolution of
schedule conflicts, schedule prioritization and meeting logistics
(location, audio/video, meals, etc.)
- Manage detailed arrangements for upcoming meetings, ensuring
clear meeting purpose/objectives, validate attendee
lists/notifications, communicate required prework/deliverables, and
help coordinate necessary follow-ups
- Ensure the Executive leader is continually aware of upcoming
meetings, commitments, travel and deliverables. Track key action
items
- Process expense reports in a timely manner and ensure accuracy of
expense allocations
- Assist in managing events, budgets and logistics
- Review/proof documents and presentations for spelling, grammar
and content (as appropriate)
- Help support overall Exec team management including Operational
Review preparation, office supply management, team social events,
and other general office management functions
- Management of complex calendar and scheduling
- Domestic & International travel coordination and expenses
- Reconciliation of the C-level management expense reports
- Responsible for arranging the office communications including
e-mail and newsletters
[Qualifications]
- Excellent interpersonal, verbal and writing skills, energy and
enthusiasm with a positive outlook required; possess strong
emotional intelligence (interpersonal, communication, and
relationship building skills).
- Exceptional organizational skills and resourcefulness with a
demonstrated ability to work in an accurate manner
- Experience planning international travel.
- Ability to work past typical working hours.
- Willing to be in office Monday through Friday.
- Able to provide direction when needed.
- Focused and a self-starter.
- Skilled at taking or recording sufficient notes at meetings and
preparing accurate records of the event.
- The ideal candidate must have experience in the accountability
and execution of managing multiple projects
- Other related duties and responsibilities as directed
- Proficiency in MS Office with expertise in Microsoft Word,
PowerPoint and Excel
- Ability to use specialized programs which is about managing
expenses
- Ability to handle administrative details independently, while
exercising good judgment in keeping team members adequately
informed
- Exceptional written, verbal, and interpersonal communication
skills
- Exceptional planning, time management and organizational
skills
- Grace under pressure, and the ability to react with appropriate
levels of urgency to situations and events that require quick
response or turnaround
- Proven ability to keep information organized and confidential
- Strong ability to work independently and manage one's time
- Prior experience working for a large, global company is a
plus
- Bachelor's degree preferred with 5- 10 years' experience in a
professional business environment as an administrative or executive
assistant to VP or higher.
- Bilingual Korean/English necessary (able to read, write and speak
Korean)Powered by JazzHR
Keywords: cesna, Kokomo , Executive Assistant & Business Planner, bilingual Korean, Other , Kokomo, Indiana
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