Legal Assistant - Transactional & Litigation
Company: SuiteSpot Executive Search
Location: Carmel
Posted on: April 1, 2026
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Job Description:
A highly respected Midwest law firm has engaged SuiteSpot
Executive Search, LLC to assist in its search for a Legal
Assistant. Reporting to the Chief Human Resource Officer and
assigned attorneys, this is a non-exempt position located in
Carmel, IN. The Position: The Legal Assistant will provide
essential support to both Transactional and Litigation attorneys,
working closely with attorneys and administrative teams across the
Firm’s practice groups. This role thrives in a collaborative,
fast-paced professional environment supporting efficient workflows,
coordinating priorities, and contributing to the smooth delivery of
high-quality legal services alongside talented colleagues who share
a passion for serving clients well . The Essentials: Manage
traditional administrative needs of multiple attorneys; Provide
legal administrative support for transactional and litigation work;
Prepare highly confidential documents such as agreements,
contracts, correspondence, memoranda communications to clients;
Provide transactional closing support by preparing closing binders,
checklists and signature packets; Anticipate attorney needs,
maintaining systems for version control, file organization, and
closing documentation; Open new files, request conflicts of
interest checks and maintain client and general files; Provide
litigation support through court filings, managing case files,
preparing legal documents; Provide organizational assistance with
meetings, billings, travel and maintaining calendars; Proactively
ensure legal team is prepared with necessary materials for meetings
and depositions; Provide marketing assistance by managing alerts,
updates, creating PowerPoints and spreadsheets; Demonstrate good
judgment and professionalism, and exhibit flexibility and
versatility to provide support; Demonstrate strong reasoning and
resolution skills; Perform special projects as required to increase
the professional effectiveness and efficiency of the legal team;
The Candidate: The ideal candidate provides support in a fast
paced, rapidly changing environment. The successful candidate will
be self-motivated with a hands-on, positive, "can-do" approach and
a desire to think creatively to identify and implement proactive
solutions. He/she will additionally possess: Minimum of three years
of experience as a legal assistant with at least one year of
litigation experience; Mastery of Microsoft Word, including
creating and manipulating styles, using keyboard shortcuts,
auto-numbering paragraphs, hyperlinking to other documents,
creating tables of contents, tables of authorities, footnotes, and
tables; Mastery of Microsoft Outlook, including managing multiple
attorney calendars; Significant experience with Microsoft Excel –
including knowing how to sum a column of numbers, hide and display
columns and rows, do custom sorts and filters, and average a column
of numbers; Significant experience with Adobe Acrobat Professional
– including the ability to rearrange pages, link to other PDF's and
websites, manage passwords/security, insert pages, create signature
stamps, add footers and headers, create bookmarks, and combine
several PDFs into a single portfolio; Significant experience with
Microsoft PowerPoint – including inserting pictures and video,
creating templates, rearranging slides; Knowledge of the Federal
Court ECF system and experience filing pleadings; Knowledge of the
Indiana electronic court filing system; Experience with a
server-based document management system. I-Manage/File Site would
be a plus; Able to type from dictation. The Search: As the
exclusive recruiter for this position, SuiteSpot Executive Search,
LLC will conduct an expedited search process per the client’s
request. To be considered in the selection process, please submit
your resume to laura@suitespottalent.com. For additional
information regarding the position, please contact Laura Martinson
at 912-247-4453.
Keywords: SuiteSpot Executive Search, Kokomo , Legal Assistant - Transactional & Litigation, Legal , Carmel, Indiana
