Early Childhood Administrative Assistant

Company: Bona Vista
Location: Kokomo
Posted on: June 23, 2022

Job Description:

Job DescriptionLocation: KokomoStatus: Full-TimeSalary: $12.00/hour after 90 Day Training Period

Position Responsibilities:Provide confidential typing, filing, and record keeping services for all children's services programs. Maintain a professional office environment and keep area in presentable manner during the day. Perform all required documentation and reports and submit by assigned deadline. Provide receptionist duties for the preschool office. Answer telephone calls and transfer to appropriate staff, or take messages. Assist in making calls to families, doctors, other agencies, upon request. Enter all information on assigned children and families into a computerized database and tracking system within assigned deadlines. Facilitate enrollment for children in preschool, and Full-Day Preschool. Prepare and complete all Child Care Development Fund (CCDF Area Five) paperwork for parents and center. Complete paperwork and correct discrepancies with the supervision of the Center Director. Keep and update preschool classroom lists and distribute to appropriate staff. Collect and enter daily attendance. Maintain up-to-date forms on file. Update regularly all the preschool, consumer's files on computer and audit consumer record files to show current programming. Update regularly parent handbooks for preschool. Maintain discharge and enrollment log. Follow directions from supervisor and work with all staff in a professional, pleasant, flexible manner. Must represent the Early Childhood program and agency in a positive manner. Must be physically capable of typing, communicating on the telephone, accessing filing drawers, using standard office equipment, and assisting with moving children on occasion such as fire and tornado drills. Take payments for preschool and Full-Day Preschool. Collaborate with the business office regarding tuition payments and account statuses. Attend all meetings and training as required by the Director, Early Head Start. Adhere to all plans, policies and procedures of Bona Vista Programs, Inc. and Early Childhood. Maintain preschool files according to record retention procedures. Arrange for scanning and indexing of files for electronic storage. Qualifications:High School diploma or equivalent required. Previous secretarial experience preferred. Must have an appropriate knowledge of computer technology and the ability to use technology on a daily basis. Proficient knowledge of computers is required. Must have or be capable of obtaining CPR and first aid certification annually and perform as necessary. Comply with regulatory health requirements, including: providing documentation of an annual physical within 30 days of hire and every two (2) years thereafter and 2) an annual TB test. Must have excellent communication skills both oral and written. Must be at least 18 years of age. Maintain a valid Indiana driver's license, insurance on personal vehicle (minimum of PLPD with Medical liability coverage), and maintain insurability as defined by the agency liability insurance carrier.

Keywords: Bona Vista, Kokomo , Early Childhood Administrative Assistant, Administration, Clerical , Kokomo, Indiana