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Part-time Administrative Assistant

Company: Trustees of Indiana University
Location: Kokomo
Posted on: January 15, 2020

Job Description:



Department Information

Indiana University Kokomo is committed to preparing students to engage in an increasingly diverse society. We seek higher education professionals with knowledge and experience working with diverse cultures and communities. Our employees are expected to be willing to engage "out of the box" methods of assisting diverse students that may be culturally-based. We are looking for candidates who can help us assist, attract, support, and advise a diverse group of student leaders.

Indiana University Kokomo seeks qualified applicants for the part-time, hourly position of Administrative Assistant in the School of Business. This is a short-term assignment position, lasting no longer than summer of 2020.

Job Summary

Reporting to the Dean, essential duties include but are not limited to: greet students and other visitors to the School of Business office and to campus; provide office support in answering phone calls and e-mails, scheduling appointments for the School of Business administrators, and directing students to the appropriate faculty member or administrator; work with full-time and adjunct faculty to collect course syllabi, office hours, and personal information forms; assist full-time and adjunct faculty with submitting their textbook orders; complete various clerical duties by supporting the administration and faculty including typing, copying, and filing various items; monitor and maintain the School's website as it relates to the online calendar and ensure accuracy and consistency between the bulletin and website content; enhance and maintain the social media presence for the School of Business; design, create, and distribute the School newsletter, Biz News ; assist the undergraduate School of Business advisors in submitting course exceptions for student academic advising reports (AARs); collect internship forms, gather signatures and send copies to Career Services; help maintain calendars for the dean, assistant dean, and graduate program coordinator; monitor and order supplies for copier in School workroom; assist with seasonal events such as the Economic Outlook Panel, Business Persons of Distinction, Women of Business event, Business after Hours, and Scholarship / BGS Event

Required Qualifications

High school diploma or GED.

Experience with Microsoft Office Suite. Ability to adhere to confidentiality. Good interpersonal and communication skills, including the ability to effectively exchange information with a wide diversity of individuals. Ability to complete the FERPA tutorial upon hire.

Work Location

Kokomo, Indiana

Work Hours

This is a part-time, hourly position with an average of 20 working hours per week and is not benefit eligible.

Job Classification

Salary Plan: HR

Salary Grade: HR

FLSA: Nonexempt

Job Function: Temporary Hourly

Posting Disclaimer

This posting is scheduled to close at 11:59pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. .

Keywords: Trustees of Indiana University, Kokomo , Part-time Administrative Assistant, Administration, Clerical , Kokomo, Indiana

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